How to Manually Schedule an Interview in SCALIS

INTERVIEW SCHEDULING

Follow these steps to manually schedule an interview with a candidate in SCALIS.

5 steps

Step 1

Connect Your Calendar

Make sure your Google or Outlook calendar is connected to your SCALIS account.

Navigate to Company Settings, then select Calendar Settings, then Connect Calendar.

Calendar Settings screen showing the Connect Calendar option — Connecting a calendar in Company Settings

Step 2

Navigate to the Job Requisition and Select the Candidate Profile

Go to the relevant job and select View Pipeline.

Select the candidate's profile.

Select Schedule, then Manual Schedule.

Selecting the candidate profile from the pipeline

Step 3

Complete Interview Details

A calendar view appears, showing the availability of the selected interviewer(s).

Fill in the interview details:

Date & Time

Interviewer(s)

Scorecard Template

Event Details (visible to both candidate and interviewer)

💡 Note: Insert the Interview Kit token to give interviewers easy access to the scorecard. If the candidate selects the link, they're taken to the job listing instead.

Manually Schedule calendar view with interview detail fields — Filling in interview details

Step 4

Send the Interview Invite to Participants

Provide a message for interviewers and a separate message for candidates. Both are sent via email as part of the interview invitation.

Select Submit to schedule the interview.

Interview invitation screen with separate message fields for interviewers and candidates — Composing interviewer and candidate messages

✓

Final Step

Review

You'll see the interview reflected under the Interviews tab in the candidate profile.

💡 Alternate way to schedule

You can also start from the candidate's profile: select the candidate profile, go to the Interviews tab, select Schedule Interview, then Manual Schedule. From there, follow the same Steps 3-5 above to complete and send the invite.

Scheduling manually from the Interviews tab

That's it, your interview is on the calendar. Reach out to your CSM if you run into any issues connecting a calendar or sending invites.