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ACCOUNT SETUP
Connect your calendar to SCALIS for bi-directional syncing, then customize scheduler links and event defaults for a smooth interview experience.
4 sections6 min read
In this guide
Connecting Your Calendar
1
Step 1
Open Calendar Settings
Connect your calendar account to SCALIS to manage interviews, event scheduling, and calendar sync.
Navigate to Settings on the left-hand side.
Click Calendar Settings in the navigation bar that slides out.
2
Step 2
Connect your calendar provider
Click the Connect button and select your calendar provider to sync your calendar.
3
Step 3
Accept and connect
Read the terms of use, then click Accept and Connect to proceed.
Log in and accept the requested permissions.
💡 Note: You're done. SCALIS can now surface real-time availability for self-scheduling and interviewer coordination, and it keeps SCALIS events separate from non-SCALIS events for a clear, organized view.
⚠️ Warning: If your organization enforces additional security settings, ask your IT team to add SCALIS to their allow list so the calendar connection can complete.
4
Step 4
Manage shared calendars
If your calendar provider supports shared calendars (like Google), every shared calendar you have access to appears here once connected. These can be used to check availability and schedule interviews, based on the visibility and permissions set by the calendar owner.
Calendar Status: Enable or disable a calendar. Disabled calendars do not appear in booking dropdowns for you or others.
Event Visibility: Control how your calendar events appear to others. Visibility settings apply to others, not to calendar owners or those with shared access.
Default Calendar: Set the default calendar used for creating new events.
Scheduler Link Settings
5
Step 5
Open Calendar Settings from Company Settings
These are individual settings that control how candidates book time through your scheduler link.
Navigate to Calendar Settings from your Company Settings.
6
Step 6
Open the Scheduler Link Configuration tab
Click the Scheduler Link Configuration tab and customize the settings to your liking.
7
Step 7
Review the available settings
Working Hours: Set your availability for meetings and interviews booked through your scheduler link.
Minimum Scheduling Notice (hours): The earliest time a candidate can select, measured from the time of submission.
Example: if set to 2 hours, a candidate submitting at 1:00 PM cannot book anything earlier than 3:00 PM.
Rolling Days of Availability: How many days out a candidate can schedule via the link. This window begins after the minimum scheduling notice passes.
Example: if set to 7, candidates can schedule within a 7-day rolling window from today.
Max Interviews per Day: The maximum number of interviews per day that can be booked into an individual recruiter or interviewer's calendar.
Example: if set to 2, SCALIS stops showing that user as available after two bookings are confirmed for the same day.
Buffer Time (before/after, minutes): Add time before or after each interview to allow for prep and prevent back-to-back bookings. Must be 0 to 120 minutes in increments of 5. Set to 0 to disable.
Event Defaults Configuration
1
Step 1
Open Interview & Event Setup
Manage company-wide defaults for how interviews and events are scheduled, including the default video conferencing provider and AI Notetaker preferences.
Navigate to Interview & Event Setup from your Company Settings.
2
Step 2
Open the Event Defaults Configuration tab
Click the Event Defaults Configuration tab.
3
Step 3
Set the default video interview provider
Default Video Interview Provider: Set the default video conferencing provider for interviews.
Users can override this at the individual level unless enforcement is enabled.
✓
Final Step
Configure AI Notetaker settings
AI Notetaker Settings: Configure AI Notetaker preferences for scheduled interviews and events.
That's it. Your calendar is connected and your scheduling defaults are set. If you run into anything, reach out to your SCALIS CSM or browse the rest of the Knowledge Base.