.png?width=1391&height=437&name=SCALIS%20Logo%20(1).png)
JOB SETUP
This guide shows you how to create and post your first job requisition, so you can start reviewing applicants.
7 steps5 min read
1
Step 1
Create a Job Requisition
In SCALIS, the job requisition serves as a centralized record and starting point for the recruitment process, keeping HR, hiring managers, and other stakeholders aligned.
From your Job Dashboard, click New Job Requisition.
Select Create New Requisition, then click Continue.
Enter the requisition details:
Job Title
Job Type
Job Leveling
Departments
Company Office (optional)
Subsidiary and Client (optional)
Requisition ID: click Generate ID and the system creates one for you.
Toggle on Travel Required if the role requires travel.
Configure openings:
Click Add an Opening. The system generates an Opening ID.
Define the Open Date and your Target Hire Date.
Select the Opening Type from the dropdown: Evergreen, Internal Hire, New, or Replacement.
Repeat to add as many openings as the requisition has.
Define compensation:
Select the Compensation Type: Hourly or Salary.
Enter the pay range.
Add any Additional Compensation. This is for internal use only.
Define benefits and custom fields:
Define any benefits.
Fill out any custom fields, if applicable.
Click Next.
💡 Note: Openings power your time to fill reporting and hiring analytics, so completing this step is critical for accurate analytics.
2
Step 2
Entering a Job Description
Manual Entry: type or paste into the job description text box.
Use a Job Description Template: if it's your first time, templates may not be available yet.
Save job descriptions as templates by checking the Save as New Template checkbox to reuse them later.
View and edit existing job description templates by clicking Manage Job Templates.
Define skills for the role (optional):
The skills you define are posted on the job for candidates to see.
They also improve internal matching, contributing to the match scores SCALIS provides.
For each skill, define whether it is a must-have and the required level of competency.
💡 Note: Entering a job description won't automatically make it visible on your job listing. You can use a different description on your job listing than the one in your job description. Learn more about Job Descriptions vs. Job Listings here.
3
Step 3
Create a Job Listing
Job Listings are the external version of your job description and are designed to attract candidates. Multiple job listings can be associated with a single job requisition.
Start the listing:
Choose to start from scratch or clone an existing listing.
Enter the public listing title and the internal title, then click Continue.
You're taken into the listing editor. Enter details on the left; the right side shows a live preview of what the listing will look like.
Set the entity and basics:
Choose the entity the listing will be associated with.
Enter the listing title and internal title.
Decide whether compensation is public.
Check the box if a resume is required from applicants.
Define the workplace type:
Choose On-site, Hybrid, or Remote.
For On-site or Hybrid, add the physical location where candidates will work: search for an address or office, or enter a location manually.
For Remote, enter the country, city, and state for the listing location.
You can add up to seven locations to a single listing, and set the primary location.
Set industry and visibility:
The industry auto-fills from your company defaults, or you can define a separate industry and sub-industry. This is used for distribution to the job boards the role is posted to.
Choose whether the listing is publicly visible on your career site or remains private.
Click Continue.
Add the listing description:
This is the description candidates see on your listing.
Toggle on Auto-fill from Job Description, or enter a different listing description here, which can be used for A/B testing.
Click Continue.
Add screening questions:
Add screening questions, or fill them in from an application form.
You can also link out to build an application form here.
Optionally add a video screen to the application process.
The right side previews how the screening questions will look to candidates as they apply.
Click Continue.
Review and publish:
Review the overview of your listing and how it will be published.
Click Create Listing.
💡 Note: Repeat this process if you want to add additional listings for your job requisition.
4
Step 4
Configure Your Hiring Pipeline
Pipeline templates help your hiring team maintain a consistent hiring process across job requisitions. Learn how to set up a pipeline template and the different interview stage types here.
Name Your Pipeline: for internal reference only.
Select a Pipeline Template: choose an existing template or create a new one.
Add or Remove Interview Stages:
Customize stages within the Pre-screen and Interview(s) milestones.
Choose whether each stage is an Internal Stage (not visible to candidates) or an External Stage (visible to candidates on their application dashboard).
When finished, click Save.
5
Step 5
Define Your Hiring Team
Your hiring team is created automatically from the people added to the interview stages when you set up your pipeline.
Review the members added to your hiring team from the pipeline's interview stages.
Confirm each member's job-level permissions are correct before publishing.
⚠️ Warning: Verify that all job-level permissions for your hiring team are accurate. Learn more about job-level permissions here.
6
Step 6
Define Your Ideal Candidate Profile
Define your preferences to identify your ideal candidate profile. This is used internally to improve candidate matching and match scores and is not visible on your listings. This step is optional.
Add must-have and nice-to-have criteria across:
Experience
Companies
Education
Locations
Rank your criteria by dragging them up or down within the ranking you select.
✓
Final Step
Publish Your Job
Choose how the role will be published:
Publicly: posted to your careers page and job boards.
Privately: a private link must be sent to candidates for them to apply.
Toggle the Publish icon to On for each listing you want to make active.
Click Complete to finalize.
Your job is now live and ready to attract candidates. Reach out to your customer success manager if you need any additional help, or visit our knowledge base here.