Getting started
      Back to home
      1. Hiring Shouldn't Suck!
      2. Getting started

      Creating your First Job

      This guide is intended to show users how to create and post your first job requisition, so you can start reviewing applicants!

      Step 1: Create a Job Requisition 🤩

      In SCALIS, the job requisition serves as a centralized record and starting point for the recruitment process, ensuring alignment among HR, hiring managers, and other stakeholders. 

      • From your Job Dashboard, click New Job Requisition.
      • Select Create New Requisition and then click Continue.

      1a. Enter the Requisition Details

      • Job Status: Make sure the job status is set to Open so you can post it.
      • Job Name: This is for internal use only.
      • Requisition ID: Either enter your own or click Generate to create an ID in sequential order.

      1b. Configure Openings

      • Number of Openings: Specify the number of positions you want to fill for this requisition.
      • Opening ID: Enter your own or click Generate for a system-generated ID in sequential order.
      • Target Hire Date: Choose your ideal hire date (for internal use only).

      1c. Determine Pay & Benefits

      • Note: This information won’t automatically appear on the job posting. You can choose to include it later.
      • Compensation: Select whether the position is hourly or salaried and enter the pay range, including any additional compensation (like a sign-on bonus or relocation assistance).
      • Benefits: Add any benefits associated with this job requisition.
      • When finished, click Next.

      Step 2: Entering a Job Description 📃

      Note: Entering this information won’t automatically make it visible on your job posting. You can decide to share it later. Learn more about Job Descriptions vs. Job Listings here ⬅️

      You have three (3) ways to add a job description:

      1. Manual Entry: Type or paste in the job description text box.
      2. Use a Job Description Template: If it’s your first time, templates may not be available. 
        1. Save job descriptions as templates by checking the “Save as New Template” checkbox to reuse them later.
        2. View and Edit existing Job Description templates by clicking “Manage Job Templates”
      3. Generate with AI: Input prompts to create a job description with AI and make edits as needed. See tips on creating AI prompts here ⬅️

      Step 3: Define Skills & Candidate Preferences 🙆

      3a. Enter Required Skills and Attributes

      • List the key skills and attributes for the ideal candidate.
      • For each skill, enter:
        • Skill or Attribute Name
        • Years of Experience Required
        • Skill Level
      • Click Add Skill after entering each one.

      3b. Set Candidate Preferences

      • Define candidate preferences to help the system recommend the best-fit candidates.

      Step 4: Create a Job Listing 🖥️

      💡Note: Job Listings are the external version of your job description and are designed to attract candidates. Multiple job listings can be associated with a single job requisition. See best practices for job listings here.

      Click Create Listing.

      4a. Enter Listing Details

      • Internal Listing Title: For your team’s identification.
      • External Listing Title: This is the title candidates will see.
      • To show the salary on the job listing, check the Make Compensation Public box.
      • Workplace Type: Indicate the work location or arrangement (e.g., remote, in-office).

      4b. Create the Listing Description

      • Description: Write the job description as it will appear to candidates.
      • Use the Auto-fill from Job Description toggle to pre-populate this field with the existing job description, then make any edits needed.

      4c. Add Screening Questions

      • Screening Questions help assess applicants as they apply. For each question:
        • Internal Question Name: This is for your team’s reference.
        • Question Text: The application question that applicants will see.
        • Question Type & Preferred Answer: Choose from options like Yes/No, Numerical, or Multiple Choice.
      • Auto-Rejection Flow: Configure auto-rejection criteria based on applicant answers.
        • Note: Auto-rejection and preferred answers are not available for free-response questions.
        • Rejection Message: Set the message that will be sent to candidates who are auto-rejected.

      Preview & Save

      • Before finalizing, click Preview Listing to review how it will look to candidates.
      • You can always edit the listing later if needed.

      💡 Repeat this process if you want to add additional listings for your job Requisition. 

      Step 5: Configure Your Hiring Pipeline 📊

      5a. Add Pipeline

      Pipeline templates help your hiring team maintain a consistent hiring process across job requisitions. Learn more about Pipeline Best Practices here.

      1. Name Your Pipeline: This is for internal reference only.
      2. Select a Pipeline Template: Choose an existing template or create a new one.
      3. Add or Remove Interview Stages:
        • Customize stages within the Pre-screen and Interview(s) milestones.
        • Choose whether each stage is an Internal Stage (not visible to candidates) or an External Stage (visible to candidates on their application dashboard).
      4. When finished, click Save.

      Final Step: Publish Your Job 🎉

      1. Toggle the Publish icon to On for each listing you want to make active.
      2. Click Complete to finalize.

      Your job is now live and ready to attract candidates! Reach out to your customer success manager if you need any additional help or visit our knowledge base here.