SCALIS signifies a Dynamic Application due to the connection between SCALIS ATS <> SCALIS Job Board, while still offering recruiters the option manually process passive candidates via Static Applications.
Dynamic Applicants
(AKA Active, Direct)
Dynamic Applications are applications from candidates who have directly applied to a job. These applicants will immediately start in the Application Stage of the hiring pipeline. By directly applying, they have created a profile within the SCALIS Job Board, and thus have visibility on each step of the Hiring Process.
Static Applicants
(AKA Uploaded, Passive)
Static Applications are very similar to passive candidates. They have not directly applied to a role via the SCALIS Job Board, but have been manually uploaded to the job via the Recruiter. Because they didn’t apply directly, they don’t have a profile within the SCALIS Job Board, and thus have zero visibility on their status in the Hiring Process unless otherwise communicated to from their Recruiter.
⚠️ Static Applicants turn into Dynamic Applicants only if the Recruiter sends the “Invite To Apply” email to the candidate and the candidate utilizes this to apply directly to the role. If they already have a SCALIS Job Seeker profile, this will then link the new job to their existing SCALIS account.
| Stage | Candidate A: Direct Applicant (Dynamic) | Candidate B: Passive Candidate (Static) | Candidate C: Past Applicant (Both) |
|---|---|---|---|
| Source | Identifies job via Company Careers page, SCALIS Job Board, or an external Job Board. | Identified by recruiter externally. | Identified by recruiter from SCALIS Talent Pool. Uploaded into relevant job and placed into Sourcing Stage. |
| Application Submission | Application submitted via SCALIS Job Board. Automated email sent to thank for application. Candidate is automatically placed into Application Stage. | Resume and information manually uploaded in SCALIS. Candidate is automatically placed into Sourcing Stage after upload. 💡The below scenarios are based off the applicant not directly applying to the job. |
Recruiter sends “Invite to Apply” link for candidate to directly apply to job. If accepted, their application will turn into a Dynamic Application and they will automatically be placed into the Application Stage. The job is then linked to their pre-existing SCALIS job dashboard. 💡The below scenarios are based off the applicant directly applying after Recruiter sending the “Invite to Apply” link. |
| Matching | SCALIS ranks application based on predefined criteria and SCALIS Job Profile. | Recruiter manually assesses suitability based on downloaded resume and any initial conversations. | SCALIS ranks application based on predefined criteria and SCALIS Job Profile. |
| Reviewing Application | Recruiter reviews resume and application in SCALIS. | Recruiter inputs any relevant additional notes regarding uploaded candidate. | Applicant is now in the Application Stage of the pipeline, and linked to their pre-existing SCALIS Job Profile. Recruiter reviews resume and application in SCALIS. |
| Interview Scheduling | Interview scheduled using SCALIS Calendar. Candidate selects time, added to calendar automatically. | Informational call scheduled through SCALIS. Follow-up interviews managed similarly to direct applicants once interest is confirmed. | Informational call scheduled through SCALIS. Follow-up interviews managed similarly to direct applicants once interest is confirmed. |
| Interview and Evaluation | Recruiter tracks all interactions and engagement in ATS. Interview feedback entered, candidate moved through pipeline based on performance. | Recruiter tracks all interactions and engagement in ATS. Interview feedback entered, candidate moved through pipeline based on performance. | Recruiter tracks all interactions and engagement in ATS. Interview feedback entered, candidate moved through pipeline based on performance. |
| Communication | Through their SCALIS job dashboard, Candidate has visibility on the progress of the hiring process for any public stages they are placed in; they can also receive direct messages from Recruiter in addition to any email or phone communication. | Candidate is only aware of the progress of the hiring process and next steps by direct email or phone communication from Recruiter, or any automated email notifications. | Through their SCALIS job dashboard, Candidate has visibility on the progress of the hiring process for any public stages they are placed in; they can also receive direct messages from Recruiter in addition to any email or phone communication. |
| Offer Letter Management (Q4 Release) | Job offer generated and sent through SCALIS. Tracks acceptance and is marked as hired. | Job offer generated and sent through SCALIS. Tracks acceptance and is marked as hired. | Job offer generated and sent through SCALIS. Tracks acceptance and is marked as hired. |