The Scheduler Link feature allows you to send candidates a self-scheduling link, empowering them to choose the interview time that works best for them based on your team’s availability.
Step 1: Click “Schedule Interview”
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Navigate to the candidate’s profile or the pipeline view.
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Click the Schedule Interview button.
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You’ll be prompted with two options:
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Send Scheduler Link – allows the candidate to pick a time.
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Manually Schedule – lets you pick and send a confirmed time.
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- Select Send Scheduler Link.
Step 2: Complete the Scheduler Link Drawer
A side panel (drawer) will appear with the following fields:
| Field | Description |
|---|---|
| Interview Stage | Select the stage this interview is tied to (e.g., Phone Screen, Onsite). |
| Calendar | Choose the team calendar that this interview will appear on |
| Candidates | Choose one or multiple candidates. |
| Interview Team | Select the interviewer(s). This determines the availability shown to the candidate. |
| Interview Length | Choose the expected interview duration (e.g., 30 min, 60 min). |
| Send From | Select which email address to send the invitation from (e.g., SCALIS Email or your own). |
| Message for Candidate(s) | Optional custom message that appears in the email invite. You can use rich text formatting here. |
💡 Tip: You can send the scheduler link on behalf of another user by selecting them in the Interview Team dropdown. Their availability will be used for scheduling.
Step 3: Send the Link
Once all required fields are completed:
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Click Send, and the candidate will receive an email with a link to choose their preferred time based on the availability of the selected interviewer(s).
Notes:
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Scheduler links are unique & dynamic. Once a candidate books a time, it updates in real-time.
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You can always view scheduled interviews directly from the candidate profile or interview plan.
What Happens Next?
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🟡 Candidate Status Updates to “Interview Requested”
As soon as the scheduler link is sent, the candidate's application status will automatically update to Interview Requested. -
🔔 Notification Upon Scheduling
Once the candidate books a time, you (and anyone else involved in the interview) will receive a notification. -
🟢 Candidate Status Updates to “Interview Scheduled”
After the candidate confirms a time, their status will automatically update to Interview Scheduled in the pipeline.