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đź“… How to Send a Scheduler Link to a Candidate

The Scheduler Link feature allows you to send candidates a self-scheduling link, empowering them to choose the interview time that works best for them based on your team’s availability.

Step 1: Click “Schedule Interview”

  • Navigate to the candidate’s profile or the pipeline view.

  • Click the Schedule Interview button.

  • You’ll be prompted with two options:

    • Send Scheduler Link – allows the candidate to pick a time.

    • Manually Schedule – lets you pick and send a confirmed time.

  • Select "Send Scheduler Link".



Step 2: Complete the Scheduler Link Drawer

A side panel (drawer) will appear with the following fields:

Field Description
Interview Stage Select the stage this interview is tied to (e.g., Phone Screen, Onsite).
Calendar Choose the team calendar that this interview will appear on.
Candidates Choose one or multiple candidates.
Interview Team Select the interviewer(s). This determines the availability shown to the candidate.
Interview Length Choose the expected interview duration (e.g., 30 min, 60 min, Custom time).
Send From Select which email address to send the invitation from (e.g., SCALIS Email or your own).
Message for Candidate(s) Optional custom message that appears in the email invite. You can use rich text formatting here.

đź’ˇ Note: You can send the scheduler link on behalf of another user by selecting them in the Interview Team dropdown. Their availability will be used for scheduling.

🔥 Tip: The AI Notetaker can be added to Self-Scheduler Links by toggling it ON when creating the event or creating the interview template.

Step 3: Send the Link

Once all required fields are completed:

  • Click "Send", and the candidate will receive an email with a link to choose their preferred time based on the availability of the selected interviewer(s).

Notes:

  • Scheduler links are unique & dynamic. Once a candidate books a time, it updates in real-time.
  • You can always view scheduled interviews directly from the candidate profile or interview plan.

Configure Scheduler Link Settings

1. Scroll to the “Scheduler Link” Section in Settings > Calendar Settings

⚙️ Available Scheduler Link Settings

⏰ Minimum Scheduling Notice (hours)

Set the earliest time a candidate can book from the moment they receive a scheduling link.
Example: If set to 2 hours, a candidate submitting at 1:00 PM can’t book anything earlier than 3:00 PM.

đź“… Rolling Days of Availability

Define how far into the future candidates can view and book open interview slots.
Example: If set to 7, candidates can schedule within a 7-day rolling window from today.

đź‘Ą Max Interviews per Day

Limit how many interviews can be scheduled per day for any individual recruiter or interviewer.
Example: If set to 2, SCALIS will not show that user as available after two bookings are confirmed for the same day.

What Happens Next?

  • 🟡 Candidate Status Updates to “Interview Requested”
    As soon as the scheduler link is sent, the candidate's application status will automatically update to Interview Requested.

  • đź”” Notification Upon Scheduling
    Once the candidate books a time, you (and anyone else involved in the interview) will receive a notification.

  • 🟢 Candidate Status Updates to “Interview Scheduled”
    After the candidate confirms a time, their status will automatically update to Interview Scheduled in the pipeline.