--- title: Scheduled Actions description: Pre-plan communication with candidates to allow for scheduled email sending, scheduling, and rejections. --- [Skip to content](https://help.scalis.ai/scheduled-actions#main-content) [![SCALIS Logo (1)](https://help.scalis.ai/hs-fs/hubfs/SCALIS%20Logo%20(1).png?width=1391&height=437&name=SCALIS%20Logo%20(1).png)](https://help.scalis.ai/?hsLang=en) Open main navigation Close main navigation - [Go to scalis.ai](https://scalis.ai/) [Go to scalis.ai](https://scalis.ai/) SCALIS Knowledge Base - There are no suggestions because the search field is empty. 1. [Hiring Shouldn't Suck!](https://help.scalis.ai/?hsLang=en) 2. [Candidate Management](https://help.scalis.ai/candidate-management?hsLang=en) 3. [Communications](https://help.scalis.ai/candidate-management?hsLang=en#communications) # Scheduled Actions COMMUNICATIONS Pre-plan candidate communications so emails, interview requests, and status updates go out automatically at the time you choose. 4 scheduling workflows In this guide [Overview](https://help.scalis.ai/scheduled-actions#overview) [Candidate Advancement](https://help.scalis.ai/scheduled-actions#candidate-advancement) [Availability Requests](https://help.scalis.ai/scheduled-actions#availability-requests) [Future Interviews](https://help.scalis.ai/scheduled-actions#future-interviews) [Scheduled Emails](https://help.scalis.ai/scheduled-actions#scheduled-emails)   Overview What Are Scheduled Actions? Scheduled Actions are automated workflows that run at a predetermined time within the system, helping ensure consistent follow-ups, timely communication, and operational efficiency.   **Email automation:** Send emails to candidates.   **Stage updates:** Move candidates through the pipeline automatically. Candidate Advancement   1 Step 1 Open the Advance Action   From the **Candidate Profile**, select **Advance**. ![Advance button on the Candidate Profile](https://help.scalis.ai/hs-fs/hubfs/Screenshot%202026-04-20%20at%2017.25.39.png?width=670&height=447&name=Screenshot%202026-04-20%20at%2017.25.39.png)   2 Step 2 Choose the Next Stage   Select the stage you want to move the candidate to and update their application status.   You can also choose to send a scheduling link to the candidate.   3 Step 3 Schedule the Update   Before submitting, select the arrow dropdown next to the **Confirm** button.   Select a time from the dropdown, or customize the schedule by selecting **Pick date & time**. ![Schedule dropdown next to the Confirm button](https://help.scalis.ai/hs-fs/hubfs/Screenshot%202026-04-20%20at%2017.25.55.png?width=670&height=428&name=Screenshot%202026-04-20%20at%2017.25.55.png) 4 Step 4 Advancement Runs Automatically   The candidate advances at the scheduled time. Availability Requests   1 Step 1 Open the Request Availability Action   From the **Candidate Profile**, go to the **Interviews** tab, then select **Request Availability**. ![Request Availability button on the Interviews tab](https://help.scalis.ai/hs-fs/hubfs/Screenshot%202026-04-20%20at%2017.28.21.png?width=670&height=373&name=Screenshot%202026-04-20%20at%2017.28.21.png)   2 Step 2 Add Interview Details   Select the interviewers, add suggested times for the interview, and fill in the email content to send.   3 Step 3 Schedule the Send   Before submitting, select the arrow dropdown next to the **Submit** button.   Select a time from the dropdown, or customize the schedule by selecting **Pick date & time**. ![Schedule dropdown next to the Submit button](https://help.scalis.ai/hs-fs/hubfs/Screenshot%202026-04-20%20at%2017.29.05.png?width=670&height=426&name=Screenshot%202026-04-20%20at%2017.29.05.png) 4 Step 4 Request Sends Automatically   The availability request sends to the recipients at the scheduled time. Future Interviews   1 Step 1 Open Schedule Interview   From the **Candidate Profile**, select **Schedule Interview** from the **ellipsis (...)** menu. ![Schedule Interview option in the ellipsis menu](https://help.scalis.ai/hs-fs/hubfs/Screenshot%202026-04-20%20at%2017.33.21.png?width=670&height=465&name=Screenshot%202026-04-20%20at%2017.33.21.png)   2 Step 2 Enter the Interview Details   Whether you're scheduling manually or sending a scheduling link to the candidate, fill in the interview details and select **Next**.   3 Step 3 Schedule the Send   Before submitting, select the dropdown next to the **Send / Schedule** button.   Select a time from the dropdown, or customize the schedule by selecting **Pick date & time**. ![Schedule dropdown next to the Send / Schedule button](https://help.scalis.ai/hs-fs/hubfs/Screenshot%202026-04-20%20at%2017.29.05.png?width=670&height=426&name=Screenshot%202026-04-20%20at%2017.29.05.png) 4 Step 4 Interview Sends Automatically   The scheduled interview sends to the recipients at the scheduled time. Scheduled Emails   1 Step 1 Open Send Email   From the **Candidate Profile**, select **Send Email** from the **ellipsis (...)** menu. ![Send Email option in the ellipsis menu](https://help.scalis.ai/hs-fs/hubfs/Screenshot%202026-04-20%20at%2017.37.50.png?width=670&height=377&name=Screenshot%202026-04-20%20at%2017.37.50.png)   2 Step 2 Write the Email   Fill in the email content.   3 Step 3 Schedule the Send   Before sending, select the arrow dropdown next to the **Send** button.   Select a time from the dropdown, or customize the schedule by selecting **Pick date & time**. ![Schedule dropdown next to the Send button](https://help.scalis.ai/hs-fs/hubfs/Screenshot%202026-04-20%20at%2017.38.04.png?width=670&height=406&name=Screenshot%202026-04-20%20at%2017.38.04.png) ✓ Final Step Email Sends Automatically   The email sends to the recipients at the scheduled time. That's it! Scheduled Actions keep your pipeline moving and candidates informed, even when you're not at your desk. Reach out to your CSM any time you need a hand.   - [Getting started](https://help.scalis.ai/getting-started?hsLang=en#main-content) - [Account Setup](https://help.scalis.ai/getting-started?hsLang=en#account-setup) - [Super Admin Essentials](https://help.scalis.ai/getting-started?hsLang=en#super-admin-essentials) - [Job Setup](https://help.scalis.ai/job-setup?hsLang=en#main-content) - [Opening a Job](https://help.scalis.ai/job-setup?hsLang=en#opening-a-job) - [Template Creation](https://help.scalis.ai/job-setup?hsLang=en#template-creation) - [Dashboard Setup](https://help.scalis.ai/job-setup?hsLang=en#dashboard-setup) - [Candidate Management](https://help.scalis.ai/candidate-management?hsLang=en#main-content) - [Overview](https://help.scalis.ai/candidate-management?hsLang=en#overview) - [Interview Scheduling](https://help.scalis.ai/candidate-management?hsLang=en#interview-scheduling) - [Communications](https://help.scalis.ai/candidate-management?hsLang=en#communications) - [Offer Management](https://help.scalis.ai/candidate-management?hsLang=en#offer-management) - [Hiring Team Management](https://help.scalis.ai/hiring-team-management?hsLang=en#main-content) - [Talent Database](https://help.scalis.ai/hiring-team-management?hsLang=en#talent-database) - [Referrals](https://help.scalis.ai/hiring-team-management?hsLang=en#referrals) - [Tasks & Reminders](https://help.scalis.ai/hiring-team-management?hsLang=en#tasks-reminders) - [Candidate Reviews](https://help.scalis.ai/hiring-team-management?hsLang=en#candidate-reviews) - [Closing a Job](https://help.scalis.ai/hiring-team-management?hsLang=en#closing-a-job) - [Communication](https://help.scalis.ai/hiring-team-management?hsLang=en#communication) - [Integrations](https://help.scalis.ai/integrations?hsLang=en#main-content) - [Job Boards](https://help.scalis.ai/integrations?hsLang=en#job-boards) - [HRIS Integrations](https://help.scalis.ai/integrations?hsLang=en#hris-integrations) - [Subsidiaries & Clients](https://help.scalis.ai/integrations?hsLang=en#subsidiaries-clients) - [Reporting & Analytics](https://help.scalis.ai/reporting-analytics?hsLang=en) - [Knowledge](https://help.scalis.ai/knowledge?hsLang=en#main-content) - [Employment Training](https://help.scalis.ai/knowledge?hsLang=en#employment-training) - [Human Resources](https://help.scalis.ai/knowledge?hsLang=en#human-resources) - [New Features](https://help.scalis.ai/knowledge?hsLang=en#new-features) - [Job Boards](https://help.scalis.ai/knowledge?hsLang=en#job-boards) - [Agencies](https://help.scalis.ai/knowledge?hsLang=en#agencies) - [FAQs](https://help.scalis.ai/faqs?hsLang=en) - [Support](https://help.scalis.ai/support?hsLang=en) [![Chill listening crop-3](https://help.scalis.ai/hs-fs/hubfs/SCALIS%20Favicon.png?width=54&height=55&name=SCALIS%20Favicon.png "Chill listening crop-3")](https://www.scalis.ai) SCALIS matches qualified candidates to relevant companies with the first ever fully integrated ATS & job board leveraging AI. 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