How to Create and Use Interviewer Pools in Scalis

CANDIDATE MANAGEMENT

Interviewer Pools help streamline scheduling by grouping interviewers together. Instead of manually assigning individuals each time, you can set up pools organized by skills, departments, or offices.

In this guide

Creating an Interviewer Pool

Viewing Interviewer Pool Activity

Using Interviewer Pools During Scheduling

Creating an Interviewer Pool

Step 1

Navigate to Settings and Create a New Pool

Go to Company Settings > Interviewer Pools.

Select Create New Pool.

A drawer opens for configuration.

Interviewer Pools settings page with the Create New Pool button highlighted — Interviewer Pools settings page

Step 2

Configure the Pool, Add Interviewers, and Save

Enter Pool Name and Description.

(Optional) Add departments, offices, or skill tags (e.g., React) for better organization.

(Optional) Enable Load Balancing:

Enter maximum daily and weekly interview limits per interviewer.

This ensures the system recommends the best-fit interviewer while avoiding overload.

(Optional) Enable Interview Training:

Enter the interview role and interviews required.

Optionally require approval before the trainee can proceed.

Select Add User to include interviewers in the pool.

Only users who have logged in and set up their SCALIS account appear.

Once saved, the pool appears on the Interviewer Pools landing page.

Configure Pool drawer showing Load Balancing and Interview Training options — Configure Pool drawer

Viewing Interviewer Pool Activity

Step 1

Open a Pool

Go to Interviewer Pools.

Select the ··· menu next to a pool and choose View.

Interviewer Pools list with the ··· menu open showing the View option — Interviewer Pools list with the ··· menu open

Step 2

Review the Interviewing Activity

You'll see a list of all interviews scheduled for that pool.

Interviewing Activity view showing the list of scheduled interviews for the pool — Interviewing Activity for the pool

Using Interviewer Pools During Scheduling

Step 1

Enter the Scheduling Flow

Enter the Scheduling Flow (manual scheduling or self-scheduler).

Step 2

Select an Interviewer Pool

Instead of choosing a single interviewer, select an Interviewer Pool.

Step 3

Let SCALIS Recommend Interviewers

SCALIS recommends best-fit interviewers based on availability, skills, and load balancing.

It provides a list for you to choose from.

Scheduling flow showing SCALIS's recommended interviewer list for the selected pool — Selecting an Interviewer Pool during scheduling

✓

Final Step

Review Logged Activity

Once scheduled, the event is logged under the pool's Interviewing Activity.

Use Interviewer Pools for high-volume hiring or specialized interview needs, like technical screeners or culture-fit interviewers.