HRIS Integrations
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      SCALIS + Workday HCM Integration

      SCALIS Hire Sync uses Kombo to send finalized new hire data from SCALIS to Workday HCM. streamlining the TA-to-HR handoff and eliminating manual data entry.

      In this article

      Overview

      SCALIS Hire Sync is designed to push new hire details into Workday so your HR team can immediately begin onboarding. This connection is powered by Kombo, a secure integration layer that works with your existing Workday instance using API credentials.

      What SCALIS Hire Sync Supports

      Currently, SCALIS only supports outbound sync to Workday when a candidate is marked as hired and the user clicks "Send to HRIS".

      The following data is sent:

      • Full name and contact information

      • Start date

      • Job title

      • Position ID

      • Office / location

      • Department or Supervisory Org

      • Compensation details (base, bonus, equity if applicable)

      • Custom fields (e.g., Cost Center, Worker Type, Employee Type)

      All data is pushed into Workday’s pre-hire module, mapped to your open position

      🔴 Important: Please reach out to your organization's Workday Administrator in order to complete the next steps and refer to Kombo’s Workday API setup documentation for full details.

      How to Link Your Workday Account

      1. Initiate Integration in SCALIS

        • Go to: Settings → Integrations → Add Integration → Workday

      2. Retrieve Your Workday Service URL (reach out to your workday admin for assistance)

        • In Workday, search “View API Clients”

        • Copy your REST API Endpoint (format: https://{domain}/ccx/api/v1/{tenant})

      3. Create an Integration System User (ISU)

        • In Workday, search “Create Integration System User”

        • Set a username and password

        • Exempt this user from password expiration via “Maintain Password Rules”

      4. Create a Security Group

        • Search “Create Security Group” → Type: Integration System Security Group

        • Add your ISU to the group

        • Assign required domain security policies (listed below)

        • Activate changes via “Activate Pending Security Policy Changes”

      5. (Optional) Register an API Client

        • For long-term token-based access, you can register an API client and generate a refresh token

      6. Complete the Connection in SCALIS

        • Paste in:

          • Workday Service URL

          • ISU username/password

          • API client ID and secret (if using registered client)

      7. Test & Launch

        • Click “Test Connection”

        • Once validated, save and enable the integration

      Required Workday Permissions

      The ISU must be granted access to the following domain security policies:

      • Get Only Worker Data

      • Get Only Manage: Organization Information

      • Put: Pre-Hire and Worker

      • Get/Put: Staffing

      • Get/Put: Compensation (if applicable)

      • Get: Location and Supervisory Org Data

      Troubleshooting & FAQs

      ❓ Sync not working?

      • Ensure your ISU is active and not subject to password expiration

      • Verify Position ID exists and is correctly mapped in SCALIS

      • Recheck that your security group has the appropriate domain permissions

      • Confirm the endpoint URL is correctly formatted and tenant-specific

      ❓ Want to sync additional fields?

      • Reach out to your customer success manager to get custom fields mapped to your Workday tenant.