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SCALIS + Workday HCM Integration

HRIS INTEGRATIONS
SCALIS Hire Sync automatically sends finalized new hire data to Workday HCM, streamlining the TA-to-HR handoff and eliminating manual data entry.
7 steps6 min read
Overview

This connection is powered by Kombo, a secure integration layer that connects to your existing Workday instance using API credentials, set up with help from your Workday admin. Once configured, SCALIS pushes new hire details to Workday the moment a candidate is marked hired, so your HR team can kick off onboarding right away.

What SCALIS Hire Sync Supports

Currently, SCALIS only supports outbound sync to Workday when a candidate is marked as hired and the user clicks Send to HRIS. The following data is sent:

 
Full name and contact information
 
Start date
 
Job title
 
Position ID
 
Office / location
 
Department or Supervisory Org
 
Compensation details (base, bonus, equity if applicable)
 
Custom fields (e.g., Cost Center, Worker Type, Employee Type)

All data is pushed into Workday's pre-hire module, mapped to your open position.

⚠️ Warning: Please reach out to your organization's Workday Administrator to complete the next steps, and refer to Kombo's Workday API setup documentation for full details.
 
1
Step 1
Initiate Integration in SCALIS
 
Go to: Settings > Integrations > Add Integration > Workday
 
2
Step 2
Retrieve Your Workday Service URL

Reach out to your Workday admin for assistance.

 
In Workday, search "View API Clients"
 
Copy your REST API Endpoint (format: https://{domain}/ccx/api/v1/{tenant})
 
3
Step 3
Create an Integration System User (ISU)
 
In Workday, search "Create Integration System User"
 
Set a username and password
 
Exempt this user from password expiration via "Maintain Password Rules"
 
4
Step 4
Create a Security Group
 
Search "Create Security Group", type: Integration System Security Group
 
Add your ISU to the group
 
Assign required domain security policies (listed below)
 
Activate changes via "Activate Pending Security Policy Changes"
 
5
Step 5
Register an API Client (Optional)

For long-term token-based access, you can register an API client and generate a refresh token.

 
6
Step 6
Complete the Connection in SCALIS

Paste in the following details:

 
Workday Service URL
 
ISU username/password
 
API client ID and secret (if using registered client)
✓
Final Step
Test & Launch
 
Click "Test Connection"
 
Once validated, save and enable the integration
Required Workday Permissions
Domain Security Policy
Get Only Worker Data
Get Only Manage: Organization Information
Put: Pre-Hire and Worker
Get/Put: Staffing
Get/Put: Compensation (if applicable)
Get: Location and Supervisory Org Data
Frequently Asked Questions
Sync not working?
Make sure your ISU is active and not subject to password expiration, verify the Position ID exists and is correctly mapped in SCALIS, recheck that your security group has the appropriate domain permissions, and confirm the endpoint URL is correctly formatted and tenant-specific.
Want to sync additional fields?
Reach out to your customer success manager to get custom fields mapped to your Workday tenant.

Need help along the way? Your customer success manager can walk you through the Workday connection.